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Wednesday, December 6, 2023

The 7 Greatest Company Occasion Administration Firms in Boston

Planning a vacation get together or a night out along with your workforce is likely to be easy sufficient, however what about company occasions the place the stakes are greater? Issues like: 

  • fundraising occasions and galas
  • necessary board conferences or commerce exhibits
  • giant conferences or workforce incentive journeys 

In the case of organizing a company occasion, issues can grow to be complicated shortly. There are such a lot of touchpoints to contemplate, from the planning course of to public relations to coordinating with service suppliers and leases and distributors. However with 98% of US federal staff agreeing that in-person occasions and conferences are “necessary to advancing their company’s mission,” you’ll be able to’t simply ignore occasions altogether. 

As an alternative, hiring an occasion administration firm can save your workforce tons of complications and aid you create on-brand occasions that wow your attendees. 

Greatest Occasion Administration Firms in Boston

It doesn’t matter what sort of occasion you’re seeking to host, from fundraisers to board conferences to incentive journeys or extra, certainly one of these firms may have you lined.

1. TravelPerk


TravelPerk is a best-in-class enterprise journey platform that empowers vacationers to attach with their colleagues in actual life. With TravelPerk, reserving, managing, and coordinating occasion journey is made straightforward.

TravelPerk clients additionally profit from a complete MICE (Conferences, Incentives, Conferences, and Exhibitions) service. An in-house workforce of occasion specialists is on the market that can assist you with venue sourcing, reserving administration, timeline administration, responsibility of care, and extra.

Resulting from hybrid and distant working, we acknowledge that firms are more and more keen to assemble workforce members in individual. Our shut relationships with suppliers imply you’ll get the very best deal, each time. You’ll additionally profit from consolidated invoicing and cost, all on the TravelPerk platform. 

Headquarters: Barcelona, Spain

Workplaces: Boston, Chicago, Miami, London, Birmingham, Edinburgh, Berlin 

What varieties of occasions can you propose with TravelPerk? 

We provide assist for quite a lot of occasion varieties, together with:

  • Conferences of 2-50 attendees
  • Conferences of 50-1000+ attendees
  • Awards ceremonies
  • Charity nights
  • Workforce constructing occasions
  • Hybrid occasions
  • Roadshows
  • Offsites

What occasion planning companies does TravelPerk provide?

TravelPerk gives occasion administration companies to clients within the US, the UK, Spain, Germany, France, and different European nations. These might embrace:

  • Group bookings
  • Audio/visible results
  • Incentive packages
  • Floor transportation
  • Theming and manufacturing
  • Venture bookings
  • Delegate registration
  • And extra!

We will be concerned in your occasion as a lot or as little as you need, relying in your wants. Request a demo under!

TravelPerk’s Conferences & Occasions workforce will help you ebook venues and get unique reductions on group journey

2. Nxtevent


Nxtevent has over 20 years of expertise internet hosting company occasions within the Boston space and past. As award-winning occasion planners and designers, they will help create every little thing from easy, elegant dinners to complicated, unforgettable conferences. 

Headquarters: Boston, Massachusetts

What sort of occasions can you propose with Nxtevent? 

Nxtevent makes a speciality of memorable reside occasions, together with conferences, night excursions, teambuilding, and particular occasions. 

What companies does Nxtevent provide? 

  • Invitation design and execution 
  • Venue analysis
  • Contract negotiation and administration 
  • Catering administration
  • Occasion decor
  • Leisure
  • and extra!

3. AE Occasions


AE Occasions is a premier Boston occasion coordination firm that manages high-end, production-level occasions for purchasers. They concentrate on guaranteeing the occasion aligns along with your model all through each element, whether or not it’s a milestone celebration or an annual assembly.

Headquarters: Boston, MA 

What sort of occasions can you propose with AE Occasions? 

They cowl the entire spectrum, from conferences and conferences to non-profit occasions and galas, marketing campaign launches and ceremonies and even digital and hybrid occasions. 

What companies does AE Occasions provide? 

  • Idea and branding work 
  • Strategic planning
  • Contract negotiation 
  • Vendor coordination
  • Occasion manufacturing and design
  • VIP luxurious experiences
  • Database administration
  • and extra 

4. Fortress Group


Fortress Group is an event-management firm in Boston that has labored with purchasers in dozens of industries from startups to Fortune 500 firms. They concentrate on 4 core components: creativity, client-centricity, communications and connectivity. 

Headquarters: Boston, MA 

What sort of occasions can you propose with Fortress Group? 

They’ll deal with something from conferences to conferences, company incentive packages to particular occasions, anniversary campaigns, product launches and non-profit galas. They’ll additionally handle hybrid and digital occasions. 

What companies does Fortress Group provide? 

  • Occasion manufacturing
  • Occasion sustainability 
  • Finances administration 
  • Occasion advertising and marketing
  • Leisure / leisure exercise coordination
  • Publish-event evaluation 
  • Web site design 
  • and extra! 

5. SYB Occasion Planning


This New England-based occasion planning firm makes a speciality of guaranteeing that your occasion flawlessly matches your model and creates an distinctive expertise for you and your visitors. 

Headquarters: Boston, MA

What sort of occasions can you propose with SYB Occasion Planning? 

They handle conferences, banquets, galas, receptions, consumer appreciation occasions, vacation spot occasions and extra. 

What companies does SYB Occasion Planning provide? 

  • Catering and bar companies
  • On-brand occasions 
  • Charity occasions
  • Vendor relationships 
  • Sponsorship administration
  • and extra!

6. Corinthian Occasions


Corinthian Occasions is a full-service occasion firm with 20+ years of expertise specializing in high-touch, memorable occasions and experiences. They’re additionally vacation spot managers, permitting your visitors to expertise the fullness of a metropolis throughout their go to. 

Headquarters: Boston, MA 

What sort of occasions can you propose with Corinthian Occasions? 

They specialise in destination-focused occasions, particular occasions, conferences, and conferences, however may also coordinate suppose tanks, festivals, symposiums, tradeshows and extra. 

What companies does Corinthian Occasions provide? 

  • Venue choice and contract administration
  • Transportation logistics
  • Airport Meet & Greet
  • Hospitality and staffing
  • Occasion design and manufacturing
  • Audio system and headliners
  • Visitor communication 
  • and extra!

7. Rafanelli Occasions


Rafanelli Occasions works with organizations of all sizes, from Fortune 500 firms to non-profits, to create distinctive, world-class occasions that go above and past and showcase your model and mission. 

Headquarters: Boston, MA

Different Workplaces: New York, NY, and Palm Seashore, FL

What sort of occasions can you propose with Rafanelli Occasions?  

They’ll handle occasions as much as 15,000 attendees, together with galas, fundraisers, award ceremonies, after-parties, incentive journeys and extra. They’ll additionally coordinate hybrid or digital occasions. 

What companies does Rafanelli Occasions provide? 

  • Actions coordination
  • Finances planning
  • Leisure
  • On-site administration
  • Assembly planning
  • Itineraries and timelines
  • Transportation 
  • and extra!

The Backside Line

Whether or not you’re planning an annual board assembly or a night gala, internet hosting 10,000 attendees for a convention or inviting simply your 20-person government workforce, having an occasions administration firm in your facet makes it a lot simpler to have a profitable occasion.

When you’re on the lookout for a reliable companion on your subsequent occasion, TravelPerk is right here for firms of all sizes and styles. Our all-in-one company journey administration platform lets you arrange firm occasions that carry everybody collectively, for a fraction of the fee. 

Say goodbye to messy spreadsheets and lengthy e mail chains, and say howdy to managing your attendees, venues, scheduling, journey plans and extra in a single user-friendly hub. 

To find out how TravelPerk will help you handle unforgettable occasions, get in contact with the workforce.

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